For builders
One screen that answers the question you actually have.
Not a report you have to interpret. A register that says who can be allocated work today, who cannot, and what is already being chased on your behalf.
The register
Sorted by what needs you first
Cleared
Every required document is on file, current, and meets the thresholds set.
Expiring Soon
Can still work. Something is running out and a renewal is being chased.
Blocked
Should not be allocated work — a required document is missing, expired, or short.
Blocked subcontractors sit at the top, because the question a builder opens this with is “who can’t I put on site”. Every row carries its reason — which document, how many days overdue, how far short the cover is — so the answer and the explanation arrive together.
Day to day
What changes about your week
Stop asking for certificates
Renewal reminders go out on a fixed schedule before a document expires. You only get involved when the automation has stopped working.
Know before it lapses
The first reminder goes out 60 days ahead — enough time for a subcontractor to get a renewal through their broker without an avoidable blocked period.
See who is ignoring it
After two unanswered reminders a follow-up is escalated to you by name, rather than a third text going nowhere.
Find any document in one place
Current and superseded versions, organised by subcontractor and document type, with the dates already read out of them.
Add people without adding admin
Adding a subcontractor issues their link and sends the request in the same action. There is no separate onboarding process to run.
Keep a defensible history
Evidence is retained rather than replaced, so what you held on a past date is still answerable months later.
What SubSure does not do
It is a compliance record, not a compliance guarantee.
SubSure does not make anyone compliant, does not replace your own obligations, and does not decide what your business should require. It keeps the evidence current, applies the requirements you set, and gives you a clear answer with the reasoning attached. What you do with that answer is yours.
Roles
The right people can change the rules.
Not everyone who needs to see a status should be able to change what the business requires.
Org Admin
Full access, including users, billing, and the compliance requirements themselves.
Builder Manager
Manages subcontractors, resolves review flags and configures compliance requirements.
Builder User
Sees the register and follow-ups, and cannot change requirements or clear flags.
Enforced server-side
Permissions are applied in the database as well as the interface, so a hidden button is not what is protecting anything.
Built for the way your crew actually changes.
Whether you run five subcontractors or several hundred, the work of keeping evidence current should not grow with them.